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In one of my personal files, I have four macros that type date stamps. You can use Ctrl+Shift+F as a prefix to be followed by another keystroke to actually call a feature.Ĭtrl+Shift+F, O - File Open Using Backstage Rather than use multiple primary keyboard shortcuts, For instance, you might wish to assign shortcuts to items that are in Backstage (show up under File). Word allows one key combination to be the starting point or prefix or trigger for multiple shortcuts. You do not want to overwrite commonly used built-in shortcuts. Users have fertile imaginations and can come up with more uses for shortcuts than there would seem available shortcuts. There are a large but finite number of possible keyboard Shortcuts and some require real finger dexterity. Using a Prefix or Trigger or Setup in a Keyboard Shortcut Word Commands that do not appear on any Ribbon Tab Word Commands that appear on any Ribbon Tab Things for which you can assign a Keyboard Shortcut:īuilding Blocks (including AutoText) Mac as of this writing AutoText onlyįonts (I do not recommend this, but rather using Styles instead.) Here is the only Support page I've found for the Mac but I do not know as much about Macs as Windows. It is Windows only and does not reach the depth of this article. The Microsoft Support Page on assigning shortcuts is here. While Word has many keyboard shortcuts already built into the program, it is possible for a user to create and save their own keyboard shortcuts. In the process of trying to assign a shortcut, Word will tell you if there is already a shortcut assigned for that function. Here is a Microsoft Support Page that lists many (but not all) of the keyboard shortcuts for Word available on multiple platforms. In another article I discussed ways to generate a list of keyboard shortcuts. Don't re-invent the wheel! You can add a shortcut for a function that already has one if you think your idea will be more

One of the quickest ways of using things in Word is by using keyboard shortcuts to call up features.īefore you start assigning keyboard shortcuts you can save yourself some work by seeing Word already has a shortcut for that function. See also: Assign Keyboard Shortcuts by Suzanne Barnhill, MVP Platforms: Windows PC or Mac (not mobile, browser, or IOS)